TexasCHLforum.com

troglodyte wrote:Yes. I thought we had to along with a copy of their CHL-100

troglodyte wrote:My auditor asked to see

The student's tests (just a glance to see if I indeed had them)

Keith B wrote:
Since it says 'a record of each document....' I don't believe they are talking about the certification for the instructor, but the records where the instructor has kept showing they certified the student shooting proficiency. Didn't they used to have a score sheet you filled out for each student, but no longer keep? Maybe that is what the code was referring to? Today that would be CHL-100's and the CHL-8's

Keith B wrote:Is it possible when you talked to her on the phone she said they needed to see your 'certification' of proficiency? See below

Texas Administrative Code

TITLE 37 PUBLIC SAFETY AND CORRECTIONS
PART 1 TEXAS DEPARTMENT OF PUBLIC SAFETY
CHAPTER 6 LICENSE TO CARRY HANDGUNS
SUBCHAPTER G CERTIFIED HANDGUN INSTRUCTORS
RULE §6.87 Instructor Record Retention

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(a) Records to be retained and available for inspection. A certified handgun instructor shall make available for inspection to the department any and all records maintained by a certified handgun instructor under the Act. A certified handgun instructor shall retain the following:
(1) a record of each document reflecting the instructor's certification of proficiency as provided in §6.11(d) of this title (relating to Proficiency Requirements);
(2) a record of each license applicant who has applied for instruction, whether accepted or rejected for instruction;
(3) post-test scores;
(4) written critiques or notes made by the instructor;
(5) proficiency demonstrations;
(6) course materials; and
(7) copies of reports submitted to the department.
(b) Records must be retained for a period of three years after completion. Records must be stored in a safe and secure place and must be available for inspection by authorized officers of the department.

Charles L. Cotton wrote:

wgoforth wrote:Are we saying that when this auditor comes out, they want to see scores?? What then if we have not recorded any?

No. In one of my renewal classes, Star specifically said not to keep test answer sheets. The instructor's copy of the CHL-100 documents the student's having passed the exam and/or proficiency portion of the class.

Chas.

wgoforth wrote:Are we saying that when this auditor comes out, they want to see scores?? What then if we have not recorded any?

Keith B wrote:

sjfcontrol wrote:

bmcferren wrote:I'm sorry that I continue to stay on this one topic ... WHEN is this new regulatory division going to begin to communicate with all of the instructors around the state? I've been an instructor for 12 years and the amount of DIS-INFORMATION coming out is absolutely amazing. The course of instruction has been modified, videos have been added (that may or may not be used during class), rules are constantly changing and are not being relayed to ALL instructors and so many more issues and all of this seems to point to the changes that were made within the department. All of the above and the division wishes to audit the instructor as if WE are the ones mis-using the system. I'm so glad to have this forum to at least receive a small amount of information from that seems to have been verified.
Bill

I tend to agree. Reading the paper posted above is frightening. Did ANYBODY think it was necessary to record and keep the actual scores for the written and proficiency tests? **ANYBODY**???

We were told in class that you don't have to any longer. Just pass/fail recorded on the CHL-100 and CHL-8 for each student.

I know what you’re probably thinking. DPS said they didn’t want us to report scores any longer, just pass/fail. And you are right. But, even if they didn’t make it clear, the TAC makes it pretty plain that we still have to keep an internal record of the score on the post test.

But to satisfy what I think the DPS might be looking for here, I will also keep a copy of the proficiency score, as well as the range score sheet, signed by the student to acknowledge it.

bmcferren wrote:I'm sorry that I continue to stay on this one topic ... WHEN is this new regulatory division going to begin to communicate with all of the instructors around the state? I've been an instructor for 12 years and the amount of DIS-INFORMATION coming out is absolutely amazing. The course of instruction has been modified, videos have been added (that may or may not be used during class), rules are constantly changing and are not being relayed to ALL instructors and so many more issues and all of this seems to point to the changes that were made within the department. All of the above and the division wishes to audit the instructor as if WE are the ones mis-using the system. I'm so glad to have this forum to at least receive a small amount of information from that seems to have been verified.
Bill

TexasGal wrote:

sjfcontrol wrote:

TexasGal wrote:These audits are of your record-keeping, your course materials and what you cover in classes. A friend of mine has just completed his audit with regulatory services and he reported the auditor was very thorough. Lots of detailed questions. Everyone will be getting these at least once a year, perhaps more. They are trying to rein in instructors who have been creating their "own" versions of chl classes and keeping sloppy records. I believe they intend to be lenient with simple mistakes, so don't worry unless you have been breaking some important rules. At least that is the impression I got during the discussion in class. With the growth of instructors and chl holders, they are trying to make sure the integrity of the program is not being lost. I am amazed at the stories I have heard so I can't say I blame them

How long did this audit take?

It only took about 30 minutes according to the instructor who was audited.
She had a checklist and asked to see the CHL100's, 7's, and 8's from classes taught.
She asked what materials he used to teach with.
She asked to see his business card to determine it did not contain the State Seal.
She asked to see his current Instructor's Certificate.

TexasGal wrote:These audits are of your record-keeping, your course materials and what you cover in classes. A friend of mine has just completed his audit with regulatory services and he reported the auditor was very thorough. Lots of detailed questions. Everyone will be getting these at least once a year, perhaps more. They are trying to rein in instructors who have been creating their "own" versions of chl classes and keeping sloppy records. I believe they intend to be lenient with simple mistakes, so don't worry unless you have been breaking some important rules. At least that is the impression I got during the discussion in class. With the growth of instructors and chl holders, they are trying to make sure the integrity of the program is not being lost. I am amazed at the stories I have heard so I can't say I blame them

Keith B wrote:The thing everyone needs to know is that different interpretations of the law is ALWAYS a possibility. There is a chance that you may need to challenge an interpretation that is different than your own if you get into a situation of having alcohol in your system while carrying or passing a questionable or totally incorrect 30.06 sign.

Crossfire wrote:Well, now I have to figure out where I put my most recent certificate. Pretty sure I filed it away in a safe place. Safe from me, anyways...