CHL-100 Instructor Signature Options

[Moby Duck]

Hi,
I am new here, but I just finished the CHL Instructors course today, along with Keith B.

If I remember correctly, they stated that rubber stamps were NOT ok, but I don't think they specified electronic signatures.

Maybe Keith can clarify.




- Scott

Welcome to the forum! And welcome to the Instructor's club!

Hard to believe there is a conceptual difference between a stamp and an electronic image signature -- but then DPS has done stranger things...

A stamp uses ink. They don't accept inked fingerprints any longer. Only electronic fingerprints. Maybe soon they will only accept electronic signatures.

I'm kidding but it makes as much sense as not allowing a mechanical ink signature when many corporate and government checks are mechanically signed.

[longtooth]

My pen uses ink too. If they go to only electronic signatures that will probably put me out of business. I am barely functional in the computer world as it is. If it were not for my Sweet Wife I would be out now.

[Keith B]

My pen uses ink too. If they go to only electronic signatures that will probably put me out of business. I am barely functional in the computer world as it is. If it were not for my Sweet Wife I would be out now.

I can't ever see them completely going to electonic only LT, just that they will accept them for conveience of those that want to do it that way.

[jamcgowan]

All,

I just received this from TDPS in response to my email:

My email:

I am a CHL Instructor. Am I allowed to use a "rubber" stamp for my signature on the CHL-100 application? I understand the potential for someone taking it, but I am holding very large classes (50-100+) and would like to find an alternative to having to individually sign each application multiple times. Thanks so much.

Their Response:

The department will accept stamped signatures on CHL-100’s.

"Deadra Nealy"
Deadra.Nealy@dps.texas.gov
------------------------------------------------------
Hope this helps...

[Keith B]

All,

I just received this from TDPS in response to my email:

My email:

I am a CHL Instructor. Am I allowed to use a "rubber" stamp for my signature on the CHL-100 application? I understand the potential for someone taking it, but I am holding very large classes (50-100+) and would like to find an alternative to having to individually sign each application multiple times. Thanks so much.

Their Response:

The department will accept stamped signatures on CHL-100’s.

"Deadra Nealy"
Deadra.Nealy@dps.texas.gov
------------------------------------------------------
Hope this helps...

I am double-checking now to clarify and make sure we are good to go. A stamp would be a good option for those not so computer savvy and that don't have capability for doing a digital signature.

[Keith B]

I have been advised that Ms. Nealy was incorrect in her statement and stamped signatures are NOT accepted. Digital signatures are acceptable. The issue will be covered with Ms. Nealy and the team as to what is permitted.

[sjfcontrol]

There's got to be a better way...

[Keith B]

There's got to be a better way...

Digital is IMO the way to go for volume.

[sjfcontrol]

There's got to be a better way...

Digital is IMO the way to go for volume.

Keith, I'm referring to a better way to notify us of what's allowed and what isn't. This he-said, she-said is absurd.

[clarionite]

I'm working on a program to keep track of classes, print the documents, and submit the needed forms. It's something I'm working on in my evening hours, so it's coming along slower than I'd like. But it will do the electronic signatures if you guys are interested. I should have a beta done in the next month.

[MasterOfNone]

If you use a spreadsheet like Charles shared, you can just insert an image of your signature in appropriate place on the forms.

[MasterOfNone]

There's got to be a better way...

Digital is IMO the way to go for volume.

Keith, I'm referring to a better way to notify us of what's allowed and what isn't. This he-said, she-said is absurd.

This is one issue that boils my blood like no other, whether it is DPS or any other organization. Someone somewhere in the organization has created policy on this subject, or any other, but refuses to make it known to those who need to know. The same thing happened with students electronically submitting their forms. There has still be no official word on that, but everyone who asks someone from DPS gets a different answer.
It is not difficult to document such things on the DPS website. Nor is it difficult to send email updates to instructors. I suspect that the labor spent answering the repeated questions from instructors and students exceeds the labor required to share the information properly.

[jamcgowan]

This keeps getting knocked around so I want to make sure that I have provided the latest information that I have received from the Regulatory Services Division. Start at the bottom and work up. Please note the dates.

From: Nealy, Deadra [mailto:Deadra.Nealy@dps.texas.gov]
Sent: Thursday, June 28, 2012 11:01 AM
To: Jim McGowan
Subject: RE: Clarification Please

Sorry for the confusion, we do accept stamped signatures per our Data Entry Supervisor.

Deadra Nealy
Investigator II- Eligibility Evaluation Unit
Licensing & Registration Services
Regulatory Services Division

From: Jim McGowan
Sent: Thursday, June 28, 2012 10:57 AM
To: Nealy, Deadra
Subject: Clarification Please
Importance: High

Ms. Nealy,

Now I’m really confused…

In your previous email dated Tue 6/12/2012 6:10 AM (see attached) you state:

“The department will accept stamped signatures on CHL-100’s.”

In the email below you indicate that this is not correct.

Please clarify.

Thanks,

Jim McGowan

From: Nealy, Deadra [mailto:Deadra.Nealy@dps.texas.gov]
Sent: Thursday, June 28, 2012 10:30 AM
To: Jim McGowan
Subject: Digital Signature

Good Morning Mr. McGowan,

We do accept digital signatures. The only signature we will not accept are stamped.

Deadra Nealy
Investigator II- Eligibility Evaluation Unit
Licensing & Registration Services
Regulatory Services Division

From: Nealy, Deadra [mailto:Deadra.Nealy@dps.texas.gov]
Sent: Tuesday, June 12, 2012 6:10 AM
To: Jim McGowan
Subject: CHL Other

The department will accept stamped signatures on CHL-100’s.

Deadra Nealy
Investigator II- Eligibility Evaluation Unit
Licensing & Registration Services
Regulatory Services Division

[lowpull]

From what I remember from the july class was that digital signatures were ok, but only if you personally applied it, You could not have an assistant or anyone else doing it for you.